21 CFR Part 11 · CLIA-Designed · CAP-Aligned · ISO 13485-Aligned

Lab Inventory + QC Software,Built for Compliance.

Dual QC workflows. 21 CFR Part 11 e-signatures. Full audit trail. CAPA, equipment, training, and audits — all included. Starting at $99/month flat. 14-day free trial.

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14 days free · Cancel anytime · No implementation fee on Starter or Professional

prolims.pro-lab.us — Inventory
Reagents science
1,204
Released
Consumables inventory_2
845
Pending QC
Recent Activity history
Lot #A89-B QC Approved J. Smith · 10:42 AM
Antibody Kit Expired System · 00:01 AM
PR #4421 Approved M. Chen · Yesterday

verified QC Approval

Authenticate to release Lot #X72-99 for clinical use. Action requires 21 CFR Part 11 signature.

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verified_user

Audit-ready out of the box

Dual QC gate (Warehouse → Lab), Part-11 e-sig with re-authentication, immutable audit trail, CAPA, audit scheduling. Nothing to configure.

payments

Flat tiers — no per-user math

$99 / $199 / $299 — Starter / Professional / Business. At 5 users, ~14× cheaper than QBench. No add-ons. No implementation fee on Starter or Pro.

hub

Pairs with your LIS

We're the inventory + QC + compliance layer. We don't ship HL7 or FHIR. Your LIS keeps doing patient results; we replace your spreadsheet and your QC binder.

Pro-LIMS Inventory is a lab inventory and QC management SaaS for CLIA, CAP, ISO 13485, and cGMP-regulated clinical and research labs. It includes dual QC workflows (Warehouse and Lab), 21 CFR Part 11 electronic signatures with re-authentication, immutable audit trails, CAPA management, equipment calibration tracking, and training records — all included in a flat-tier subscription starting at $99 per month for up to 5 users. A 14-day free trial is available; a credit card is required to start the trial via Stripe checkout, but you will not be charged during the trial period.

Comprehensive Features

Complete lab compliance platform

Sixteen capabilities, included across the tier — not sold as add-ons.

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Barcode Scanning

Camera-based check-in/out. QR labels for any item. No proprietary hardware.

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Dual QC Workflows

Warehouse QC and Lab QC stages with electronic signatures.

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Complete Audit Trail

Immutable logs of every action with 21 CFR Part 11 e-sig for inspections.

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CAPA Management

Corrective + preventive actions with root-cause analysis and verification.

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Role-Based Access

Seven distinct roles with separation of duties and per-org overrides.

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Audit Scheduling

Schedule and execute inventory audits with automated delay monitoring.

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Smart Alerts

Expiring items, low stock, QC failures, equipment, training — by priority.

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Document Management

COAs, SDS, calibration certificates, manuals — attached to items, equipment, CAPAs.

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Equipment Management

Lab instruments with calibration schedules and maintenance logs.

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Training Records

Personnel competency training with expiration tracking.

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Purchase Orders

Full procurement workflow from request to receiving with vendor management.

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Reports & Analytics

Dashboards with inventory trends, compliance metrics, exportable reports.

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Multi-Organization

Complete data isolation between organizations with per-org branding.

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Electronic Signatures

Re-authentication for approvals — Part 11 and ISO 13485 alignment.

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Import / Export

Bulk import items from CSV; export filtered inventory data.

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Label Printing

Print barcode labels with item, lot, expiration.

How it works

From spreadsheet to audit-ready in a week

1

Sign up + bring your CSV

Self-serve via Stripe trial. Setup Wizard creates org, site, and your first user. Bulk-import items. Time: 20–30 min.

2

Configure roles + sites

Assign Lab Tech, Warehouse Manager, QC Reviewer, Lab Supervisor, Lab Manager, Purchasing, System Admin. Multi-site on Pro+.

3

Run the inventory lifecycle

Request → Approve → Order → Receive → Warehouse QC → Lab QC → Released. Every status change audit-logged.

4

Pass your next inspection

Run the audit-trail report. Export the CAPA log. Show the calibration schedule. Hand the inspector structured data.

How Pro-LIMS Inventory compares

Same dual QC. Same Part-11. Different price.

Every cell verified 2026-05-09 from public sources. We re-verify quarterly.

Pro-LIMS Inventory QBench Labguru LabCollector
Starting price$99/mo$275/user/moCustom quote$50/user/mo + $2k–$6.4k impl
5-user lab / mo$99~$1,375Custom~$250 + impl
Free trial14 daysDemo onlyFree trialDemo / trial
Flat per-tier pricingcheck_circlecancelcancelcancel
CLIA-opinionated workflowcheck_circleConfigurableConfigurableConfigurable
21 CFR Part 11 e-sigcheck_circlecheck_circlecheck_circlecheck_circle
Public REST APIRoadmapcheck_circlecheck_circlecheck_circle
HL7 / FHIRcancelOptionalOptionalOptional
ELN bundledcancelAdd-oncheck_circlecheck_circle
Lab instrument interfacescancelcheck_circlecheck_circlecheck_circle
G2 ratingNew4.5 (133)4.6 (73 LIMS)Listed

Per-user math: 5 × $275 = $1,375 (QBench); 5 × $50 + $2,000 implementation = $4,500 year-1 (LabCollector). We don't claim what we can't source.

Integrations

What's wired today, what's planned, what we'll never claim

We list what runs in production. We don't claim what we don't have.

Pro-LIMS Inventory sits next to your LIS — integrates with Stripe, Resend, Supabase, browser scanner; pairs alongside your LIS, instrument middleware, and ELN.

check_circleProduction (verified)

Stripe billing
Resend email
SMTP email
Lovable AI chat
Supabase Auth
Postgres + RLS
Supabase Storage
Browser scanner

Every integration listed here is present in production code as of 2026-05-09.

blockNot present (and not claimed)

HL7 v2.x
FHIR R4
Epic / Cerner
Instrument interfaces
REST API (roadmap)
SSO (Inst. tier)
QuickBooks / ERP
Slack / Teams

If your evaluation requires any of these today, evaluate a full LIMS instead. We sit alongside, not on top.

Pricing

Flat tiers. Everything in the tier.

USD. Billed monthly via Stripe. 14-day free trial on every paid tier.

Starter

$99/mo

For small teams getting started.

  • checkUp to 5 users
  • check1 site / location
  • checkCore inventory
  • checkDual QC workflows
  • check21 CFR Part 11 e-sig
  • checkAudit trail + CAPA
  • checkEquipment + training
  • checkEmail support
Start Free Trial
Most popular

Professional

$199/mo

For growing laboratories.

  • checkUp to 15 users
  • check3 sites / locations
  • checkEverything in Starter
  • checkAdvanced QC workflows
  • checkCustom dashboards
  • checkPriority support
Start Free Trial

Business

$299/mo

For multi-site organizations.

  • checkUp to 50 users
  • checkUnlimited sites
  • checkEverything in Professional
  • checkAudit-trail exports
  • checkManaged integrations
  • checkDedicated support
Start Free Trial

Institutional

Contact sales

For large enterprises.

  • checkUnlimited users / sites
  • checkEverything in Business
  • checkOn-premise deployment option (roadmap)
  • checkCustom SLAs
  • checkDedicated account manager
Talk to Sales

Pricing in USD. All paid tiers include a 14-day free trial via Stripe checkout — your card is collected to start the trial but is not charged during the trial period. Cancel anytime via Stripe customer portal.

Pro-LIMS Inventory compliance shield — audit trail, e-signature, dual QC

Compliance & Security

What we claim, with sources.

Pro-LIMS Inventory is purpose-built to support 21 CFR Part 11 (e-sig + audit trail), CLIA Computer Systems requirements, the CAP Computer Systems Checklist, and ISO 13485 record-keeping. We say "designed to support" because regulators do not certify software products themselves — they certify labs that use them.

draw21 CFR Part 11 electronic signatures

Approval actions require user re-authentication, with an immutable audit trail capturing user, timestamp, and reason. The system enforces user authentication, record protection, and unauthorized-alteration controls per Part 11 §11.10.

distanceData residency

Pro-LIMS Inventory data is stored exclusively in AWS US-region data centers via Supabase, with row-level security enforcing organization and site isolation server-side.

lockEncryption

Data is encrypted at rest (AES-256) and in transit (TLS 1.2+) — both defaults provided by Supabase + AWS, applied to all customer data.

medical_informationHIPAA — BAA

Pro-LIMS Inventory in standard inventory workflows does not handle PHI. We do not claim "HIPAA certified" — no such certification exists. If your workflow does involve PHI, contact compliance@pro-lab.us for a BAA review on Business or Institutional tiers.

verified_userSOC 2

Pro-LIMS Inventory does not currently hold SOC 2 certification (Type I or Type II). Status will be published with certificate number and date when an audit completes.

credit_cardTrial — what your card is for

A credit card is required to start the 14-day free trial via Stripe checkout. You will not be charged during the trial period. Cancel any time via the Stripe customer portal.

hubIntegrations

We list what is verified in production. We do not claim "integrates with all major EMRs," HL7, FHIR, or named EMR platforms (Epic, Cerner, Meditech) — none are implemented as of 2026-05-09.

policyDesigned for compliance frameworks

21 CFR Part 11, CLIA Computer Systems requirements, the CAP Computer Systems Checklist, and ISO 13485 record-keeping. Regulators certify labs, not software — we use "designed to support" framing accordingly.

FAQ

Questions buyers actually ask

How much does Pro-LIMS Inventory cost for a 10-person lab? add

$199/month flat (Professional tier — up to 15 users, 3 sites; CAPA, equipment, training included). For comparison, QBench charges $275 per user per month, which is roughly $2,475/month for 10 users before any volume discount, and LabCollector charges $50 per user per month plus a $2,000–$6,400 implementation fee.

Does Pro-LIMS Inventory support HL7 or FHIR? add

No. Pro-LIMS Inventory is the inventory and QC layer that sits next to your LIS — it does not provide HL7 v2 or FHIR R4 interfacing. Lab-result interfacing belongs with your existing LIS or instrument middleware.

Is Pro-LIMS Inventory HIPAA compliant? add

Pro-LIMS Inventory does not currently process PHI in standard inventory workflows. We do not claim "HIPAA certified" — no such certification exists. Business and Institutional tiers include a BAA on request after data-flow review.

Does Pro-LIMS Inventory have a free trial? add

Yes — 14 days, on every self-serve tier (Starter, Professional, Business). A credit card is required to start the trial via Stripe checkout, but you are not charged during the trial period. Cancel anytime via the Stripe customer portal.

How does Pro-LIMS Inventory compare to QBench? add

Pro-LIMS Inventory uses flat per-tier pricing ($99/$199/$299 per month for up to 5/15/50 users). QBench charges $275 per user per month. At 5 users, Pro-LIMS Inventory is approximately 14× less expensive. Both products provide 21 CFR Part 11 e-signatures, CAPA, equipment tracking, and dual QC. QBench offers more workflow customization and a public REST API; Pro-LIMS Inventory ships opinionated CLIA/CAP workflows out of the box and includes a free trial.

Does Pro-LIMS Inventory replace my LIS? add

No. Pro-LIMS Inventory is an inventory + QC + compliance layer designed to sit alongside your existing LIS. Your LIS continues to handle patient registration, test ordering, and result reporting. Pro-LIMS Inventory replaces your inventory spreadsheet and your QC binder.

What does "CAP-aligned" mean? add

"CAP-aligned" means Pro-LIMS Inventory is designed to support the CAP Computer Systems Checklist requirements — access controls, validation, interface validation, backup/disaster recovery, and amendment audit trails. CAP does not certify software products; CAP certifies the laboratories that use them.

Can I import my existing inventory list? add

Yes. Pro-LIMS Inventory includes CSV bulk import on every tier. Self-serve onboarding via Setup Wizard; Starter labs are typically operational same-day, Professional and Business multi-site rollouts within 1–2 weeks.

See your compliance posture, not someone else's slide deck.

Book a 30-minute demo. Bring your CAP / CLIA inspection findings, your current inventory mess, or your QBench quote. We'll show you what Pro-LIMS Inventory does in your specific scenario — and what it doesn't.

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